FUNCTIONS

Our function hall is a light and airy self-contained room with a large dance floor, and seating for at least 100 guests.  A fully-equipped bar is in prime position at one end of the room, complete with comfortable bar seating area.

During the hot summer months the middle double doors can be opened to allow guests to use the seating outside, and allow for maximum ventilation into the hall.  Also during the summer months we erect a Marquee on the outside of the double doors, which can be used as an extension to your event.   There will be no extra charge for this, and would enable you to increase the amount of guests, if desired.

 The function hall is self contained, with its own toilets. 

 Included in the hire:          

Exclusive use of Function Hall throughout the term of hire.

Exclusive use of Annexe Room, if required.

Use of kitchen (if required)

Fully equipped bar

Club bar prices.

Bar staff

Cleaning after your function.
Large Dance floor
Carpeted seating area.
Staging option.
Marquee during summer months.
Capacity:            150 buffet/disco 
                       100    dinner
      85 dinner/dance
 
Please Note:  We do not accept 18th birthday bookings.

Bar

The bar and bar staff are situated in the main function hall, allowing your guests to all remain in the main room, stopping any splits in your party.  The amount of bar staff on duty would depend on the amount of guests attending the event, however, there is a minimum of 2 staff manning the bar for most functions.

The cost of drinks is based on Club prices; therefore, they are much cheaper than most pubs and clubs in the area.    Please request our price list if required.

If you know there is a certain drink that most of your guests like to drink please let us know.  We will probably have it, but if not, we can always try to get it in especially for your event.  Speak to the office if you have any special requests.

 Annexe

Included in the cost of your hire is a smaller room adjacent to the main Function Hall.  Many guests like to use this room to layout their buffets away from the smokers in the function hall.  This room is also ideal for any children or older people to sit and chat away from the noise of the disco, but still feel part of the main party.

 Catering

We can supply catering for you; our finger buffets start at £7.50 + VAT per head.  Please ask for details of the menus we provide.   Should you require us to do the catering, the price also includes buffet table dressings, with tablecloths, napkins and table centre in colours of your choice.   This also includes clearing all food from the hall at the end of your function.

If you prefer to do your own catering you are welcome to use our kitchen, cookers and microwaves.  All kitchen utensils, cutlery and crockery will be unavailable unless previously ordered.   There is an additional charge for any cutlery/crockery or utensils ordered.  These must be washed and dried after use.  

If you are doing your own catering all food must be cleared from the premises at the end of the evening, within the stated time of hire.

Hall decoration

You may want to decorate the hall with banners, balloons etc.  We do allow you to do this although we must stipulate that only bluetac should be used for anchorage.  There are many concealed hooks around the walls which can be used to attach many decorations.  There are also hooks on the ceiling to attach balloon nets over the dance floor, if desired.   Should you want us to decorate the hall for you please contact us for our prices.

Please note that the confetti blasters (party poppers or balloons which release confetti) are banned from use in the function hall.  This is because the confetti sticks to the floor and cannot be removed without dissolving the polish.  If guests do bring these party blasters and are ignited on the premises, your deposit will be lost to help towards the cost of re-polishing.

 Disco / Entertainment

We are happy for you to bring your own disco, if required, or we can supply our recommended list of discos for you to contact independently.  All the DJ’s we recommend play a medley of different music and are happy to discuss any special requests with you.  We also have DJ contacts with karaoke machines, if required.  Please ask for more details.

 Access

We usually tell our hirers that access is available from 5.00pm on the day of hire, should you want to prepare food or set up the hall for the event.  However, if we do not have any functions in the afternoon it may be possible to gain access much earlier.  We cannot guarantee an earlier access time until two weeks before your event; therefore, if you would like to call at this time, we would be able to give you an updated access time.

 Costs

Function Hall Hire to include the features above.

Monday to Friday        9.00 am to 5.00 pm     £30.00 + VAT p/hour or part hour.

Friday Evening           7.00 pm to midnight     £190.00 + VAT

Saturday Evening        7.00 pm to midnight     £285.00 + VAT

To start function prior to 7.00 pm               £30.00 + VAT per hour or part hour.

There is a minimum bar take on Saturday night functions of £450.00.

Please note, an additional £50.00 is charged on 21st birthday parties, as we must provide security staff on these events.

Sunday                 10.00 am to 10.30 pm    £30.00 + VAT per hour or part hour.

A £100.00 deposit is required on booking.  Full payment is required prior to the event.  Deposit will be returned by post during the week after the event. (conditions as per back of booking form). 

The above prices were correct at time of print, but we reserve the right to change without notice. 

 Rules on Function Hall Booking.

  1.     No 18th birthdays whatsoever, on the recommendation from the Police.

  2.     A booking form must be completed and terms and conditions signed before the booking is confirmed.

  3. Once a booking form has been issued we allow a 28 day turnaround for the booking form to be returned to us, signed, and the deposit enclosed.  We will hold the date provisionally during this period.  If, after this time, the booking form has not been received we will assume you no longer require the booking and we will release the date.

  4.     A £100.00 deposit is required on booking to be returned at the event (conditions apply as stated on the terms and conditions on the booking form).

  5.     An invoice for the full amount is sent 4 weeks before the event, to be paid no later than 7 days before the event.

  6.     A £25.00 + VAT additional cost is charged for 21st birthday party’s.  We must provide security patrol staff on these events.

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 Club Rules for Guidance when using the Function Hall

  1. The applicant and the subject of the booking form must be a member of Deckers and in attendance – it would be appreciated if the applicants could make themselves known to the Steward on the day.  If the function is a Wedding Reception, please see Club Steward with regard to arrangements and times.
  2. All guests are the responsibility of the applicant.  In the unfortunate circumstances of damage, a charge may be made and disciplinary action could follow.  It would be much preferred if everyone enjoyed themselves without any unnecessary occurrences.
  3. A deposit of £100.00 is charged to secure the booking.  This will be refunded at the end of your function at the discretion of the Bar Steward (see below for conditions).
  4. No drawing pins, staples, selotape etc to be used on walls in the main hall.  Bluetac only to be used.  The Bar Staff usually have some if you run out.
  5. Confetti blasters (party poppers or balloons which release confetti) are banned from use in the function hall.  This is because the confetti sticks to the floor and cannot be removed without dissolving the polish.  If guests do bring these party blasters and are ignited on the premises, your deposit will be lost to help towards the cost of re-polishing.
  6. Please note, you are given 30 minutes after your function end to clear your food (if applicable) and for all your guests and suppliers to vacate the premises.  Your deposit could be forfeited if this is not the case.
  7. Please ask your guests to book their taxis and minicabs in plenty of time, before the event has finished.
  8. Please ensure your DJ is aware that it is important for him to finish playing at the designated time (11.00pm, or 12.00pm for bar extensions).  To continue playing after the agreed time could result in the power being disconnected to the disco equipment.
  9. Volume of music is at the discretion of the Steward.
  10. We would ask all our members and their guests to remember this is a residential area and to keep noise to a minimum when leaving the premises.
  11. If you are providing food for your event all must be removed on leaving.  The Club can provide bin liners etc.  Washing up liquid and drying towels to be provided by the applicant.  If using the kitchen this should be left as you originally found it.
  12. Please note, unless previously ordered, no kitchen cutlery/crockery will be provided by Deckers on the day.  Please do not ask to borrow any equipment (sharp knives, serving dishes, scissors etc) on the day as your request will be refused unless ordered prior to the event.
  13. Please provide a guest list on the night of the event and hand it to the Bar Steward.
  14. If the bar is to be on account please see the Bar Steward for instructions prior to commencement of the event.
  15. If you have catering requirements and would like a costing and menus, please enquire at the Club Office.
  16. No responsibility is accepted by Deckers for personal belongings.
  17. Motor vehicles left overnight in the Car Park are at owner’s risk.  Registration numbers must be left with the Steward.
  18. Please note that there are three entrances to the function hall.  It is the responsibility of the applicant to ensure that only invited guests are allowed into the hall.  Please see note 2. 
  19. The Fire Exit Doors are alarmed.  If you wish these doors to be open during your function please ask the Bar Steward.  In an emergency push down the bar to release the doors which will start the alarm.
  20. Please keep an eye open for any children in your party as we would not like any harm to come to them.  Once again, the applicant is responsible for them.  All children should be supervised by their parent or guardian at all times.
  21. After the Committee has approved a private booking, the full fee for the event is payable on receipt of our invoice.  Of the full fee, 50% is non returnable in the event of the applicant canceling the function for any reason.

The above rules are for your guidance and are intended to help you have an enjoyable event.  If the Club can help you in any way do not hesitate to ring the Club Office on the number below.